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Managing Room Shares

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Overview


Imagine if the rooms in your Sococo workspace had walls and project boards that team members could use to post URLs to calendars, project dashboards, and third-party web applications. This is possible with the Sococo Shares feature, which allows collaboration within the Sococo rooms and spaces.

 

Shares can provide access to information and tools between rooms. Anyone who clicks on a Share icon can view the Share. Shares are easy to set up and view.

This article provides detailed information about Shares and how to use them.

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If you are unable to see Shares, please refer to the Cannot See Shared Files article.

 

 

Information


You can add multiple Shares in each room. When a room runs out of visible display space, one of the Share icons will become a +n icon.

The +n Share icon looks like this - Screen_Shot_2018-02-23_at_12.03.38_AM.png, showcasing the number of additional Shares. 

When you click on the +n Share icon in the same room as your avatar, you can click on the title of any Share to view, edit, or remove it. When you click on the +n Share icon in another room, you can only view the Shares (by clicking on their titles); you cannot edit or remove them.


Shares Visibility


Shares are visible to anyone from anywhere in the workspace.

Users can see the icon and title of any posted links, but if the document on the link is password-protected, users would need to enter the credentials to access the file.

You cannot protect your Shares on the Sococo app. Hence, you should use password protection on third-party applications for files with sensitive information.

 

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Process

 

Adding a Share

 

To add a Share, you first must be in the room where you want to add the share. Then you click Add a share.

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If you already have Shares in the room, and you have the +n icon, you can add a new share by clicking on the +n icon and selecting "Add a share."

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To share in the room:

  1. Add the URL of the share, title of the share, and the icon you want to see in your room for this Share.
  2. Click Add Share.

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Viewing, Editing or Deleting a Share

 

  1. Once a Share is created, hover over its icon to see the title from anywhere in the workspace.

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  1. Click on the Share icon. 

    When you are not in the same room as the selected Share, you can only view the Share by clicking on its title.


    Note: You must be in the same room as the Share to edit or delete it.

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    When you are in the same room as the selected Share, you can view, edit (with a pencil icon), delete, or add a new Share:

    For +n Share icon - Screen_Shot_2018-02-23_at_12.03.38_AM.png, click on the icon to see the options for all Shares in the room.

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    Right-click (Control-click for Mac users) on the Share (beside the +n icon) to view the available options for the Share visible in your room.

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  1. After clicking on the title of the selected Share, it opens in a new tab.

    Note: If the file is password-protected (by the third-party application), please reach out to the file owner.

 

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