Overview

Users can join existing Hangouts meetings that are linked to the Sococo rooms or shared as Hangouts meeting links. This feature comes in handy when entering open rooms in Sococo spaces, allowing users to immediately enter any ongoing Hangouts meeting.

Note: Video calls in Hangouts now use Google Meet.

Diagnosis

There are several different scenarios where you join a Hangouts meeting and how you can:

Accept or decline to join a meeting
Join a meeting in a room using Hangouts meeting ID

Prerequisites

To join a Hangouts meeting, you need one of the following:

Hangouts meeting is created and linked to a Sococo room
Hangouts meeting URL is shared with you

Solution

Scenarios for Joining a Meeting

If you are present in a room when someone else is creating a Hangouts meeting, you will automatically get a notification to join the meeting.
When you are entering a room, and there is an ongoing Hangouts meeting associated with it (you can see the Hangouts icon next to the room name), you will instantly get a notification to join the meeting.
If someone from a room that has a Hangouts meeting associated with it "gets you" to the room, and you accept the invite, you will instantly get a notification to join the meeting.
There can be cases where you are in a room that has a Hangouts meeting associated with it, but you are not part of the meeting because you previously (intentionally or accidentally) declined to join. You can still join the meeting in several ways:
- Click the Join button at the top-right part of the app.
- Click on the Hangouts icon next to the room name.
- Right-click on the room area and select the Join external meeting option.

Accepting/Declining to Join a Meeting

For all the scenarios above, you will get a notification to join the meeting, similar to the image below:

You can Accept the meeting to join your Hangouts meeting
You can Decline the meeting to close the Hangouts notification

Joining a Meeting in a Room using Hangouts Meeting URL

If the room does not have a Hangouts meeting associated with it, you must have the Hangouts link for the meeting to be able to join. You can join the meeting by following these steps:

Open the prompt to enter the URL in one of the following ways:
- Click the Join button on the upper right part of the Sococo app.
- Or, you can right-click on the room area and select Connect to external meeting.
A new window pops up so you can enter the Hangouts meeting link.
After entering the Hangouts Meeting URL, click Start Meeting.
This action will start the meeting for you and add the Hangouts meeting icon to the room. All other members of your Sococo space can see that a Hangouts meeting is in progress.