Overview

Users can join existing Teams meetings that are linked to the Sococo rooms or shared as Microsoft Teams meeting links. This feature comes in handy when entering rooms in Sococo spaces, allowing users to immediately enter any ongoing Teams meeting.

Diagnosis

There are several different scenarios where you join a Teams meeting and how you can:

• Accept or decline to join a meeting
• Join a meeting in a room using Teams meeting URL

Prerequisites

To join a Teams meeting, you need one of the following:

• Teams meeting is created and linked to a Sococo room
• Teams meeting URL is shared with you

Solution

Scenarios for Joining a Meeting

• If you are present in a room when someone else is creating a Teams meeting, you will automatically get a notification to join the meeting.
• When you are entering a room, and there is an ongoing Teams meeting associated with it (you can see the Microsoft Teams icon next to the room name), you will instantly get a notification to join the meeting.
  
• If someone from a room that has a Teams meeting associated with it asks you to join the room and you accept the invite, you will instantly get a notification to join the meeting.
• There can be cases where you are in a room that has a Teams meeting associated with it, but you are not part of the meeting because you previously (intentionally or accidentally) selected the Decline button. You can still join the meeting in several ways:
  • Click the Join button at the top-right part of the app
    
    
  • Click on the Teams icon next to the Room name
    
    
  • Right-click on the room area and select the Join external meeting option
    
    

Accepting/Declining to Join a Meeting

For all the scenarios above, you will get a notification to join the meeting, similar to the image below:

• You can Accept the meeting to join the Teams meeting.
• You can Decline the meeting to close the Teams meeting notification.

Joining a Meeting in a Room using Teams Meeting URL

If the room does not have a Teams meeting associated with it, you must have the Microsoft Teams meeting link for the meeting. You can join the meeting by following these steps:

1. Open the prompt to enter the URL in one of the following ways:
   • Click the Join button at the upper right part of the Sococo app
     
   • Or, you can right-click on the room area and select Connect to external meeting
     
     
2. A new window pops up so you can enter the Teams meeting link.
   
3. After entering the Teams meeting URL, click Start meeting.
   This action will start the meeting for you and add the Teams meeting icon to the room. All other members of your space can see that the Teams meeting is in progress and join.

Testing

Once you join the meeting, your avatar will have a Teams icon.

Related Articles

• Creating a Microsoft Teams Meeting
• Ending Microsoft Teams Meeting

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